Solution – Evidei

EVIDEI
ASSET MANAGEMENT

Based on the real experiences the solution can speed up the asset’s inventory count 2-3 times with significant human-factor mistakes elimination.

Desktop application

Desktop application designed for workstations running Windows operation system is used mostly for assets’ management. You are able to insert and edit assets, track various information about assets’ status, classification or location, history and all changes, lending of your assets to 3rd parties, or evidence of assets borrowed from 3rd parties.

Monitoring of accessories, suppliers and serial numbers is available too, together with pictures, notes and attachments. Label printing and reporting are certain features as well. Data are safely stored on Microsoft SQL Server.

Mobile application

Mobile application is designed for mobile devices running Android operation system.

Comparing to desktop application, the main task of mobile application is performing the inventory count anywhere in the field. By inventory count process we understand checking and recording the matches or differences in assets’ statuses by comparison of expected and actual location and status.

Barcode (1D or 2D) technology is used in the solution, RFID technology can be used for specific projects too. It allows the searching through the assets fast and without human factor errors.

Application can use build-in barcode or RFID readers. If using regular smartphone only, its camera can be used too, but build-in barcode reader is strongly recommended. Devices’ camera is also used for taking the assets’ pictures.

Data are stored on mobile device SD card which prevents you from losing the data if device gets damaged.

Gallery

Barcodes and RFID tags

Each asset is marked by label with unique barcode, inventory number and its name. Label is made from durable plastic material and resist the water, chemicals, cleaning or any wear and tear. RFID tags for labelling the assets can be used for specific projects too.

Label can be used for marking the locations too. Labels are easily printed straight from desktop application – you select one asset or group of assets, choose the label template, enter the number of copies of each label and simply print them on connected thermal-transfer printer.

Assets structure

The application can work with 3-level hierarchic physical classification of assets (levels are linked together), f. e. department, building and room. There are 4 levels of independent logical classification too. You can use these parameters to note down more details about the assets, f. e. responsible person, financial section, type of asset, project etc.

Inventory count

The process of inventory count uses the location hierarchy and classification structure. That means that mobile application allows you to perform inventory count in both ways: according the physical or according the logical classification. Particular physical level or logical classifier defines the group of expected assets that should be counted.

EVIDEI ASSET MANAGEMENT